Instructions for Submission of Camera Ready Paper and Registration

STEP 1: CAMERA-READY PAPER UPLOAD (DEADLINE: October 15, 2025)

  1. SIMILARITY INDEX: Must be BELOW 20% (excluding references). Papers exceeding 20% will not be forwarded to IEEE Xplore.
  2. REVISIONS: Revise your paper as per REVIEWER COMMENTS available on the Microsoft CMT Portal.
  3. IEEE TEMPLATE: Prepare the paper strictly according to the IEEE template: IEEE templates
  4. PROOFREADING: Carefully proofread to ensure no further revisions are required.
  5. COPYRIGHT NOTICE: Add to the LEFT FOOTER of the FIRST PAGE ONLY (not all pages). Use one of the following:
    • For papers in which all authors are employed by the US government: U.S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, Australia): 979-8-3315-9894-5/25/$31.00 ©2025 Crown
    • For papers in which all authors are employed by the European Union: 979-8-3315-9894-5/25/$31.00 ©2025 European Union
    • For all other papers: 979-8-3315-9894-5/25/$31.00 ©2025 IEEE
  6. IEEE PDF EXPRESS (to generate IEEE-compliant PDF):

    First-time users should do the following:

    1. Select the New Users - Click Here.
    2. Enter the following:
      • 67079X for the Conference ID
      • your email address
      • a password
    3. Continue to enter information as prompted.

    An online confirmation and an email confirmation will verify your account setup.

    Previous users of PDF eXpress should follow the above steps using their existing password and verify contact information.

    For all users (after login):

    1. Complete your profile if prompted
    2. Click on “CREATE NEW TITLE”
    3. Upload your paper. If conversion errors appear, correct the file and resubmit until you see: “File has been converted successfully.”
    4. Download the FINAL IEEE-COMPLIANT PDF
  7. FINAL UPLOAD: Submit the converted PDF to the IEEE SPERT 2025 CMT Portal: CMT Portal

STEP 2: SUPPLEMENTARY FILE UPLOAD (DEADLINE: October 15, 2025)

  1. RESPONSE SHEET: Explain how each reviewer's comment has been addressed.
  2. PLAGIARISM REPORT: Generate with Turnitin or iThenticate.
  3. ZIP FOLDER: Name the folder with your Paper ID (e.g., PID402). Include both the response sheet and plagiarism report.
  4. Upload this ZIP file under “SUPPLEMENTARY FILE UPLOAD” in CMT Portal: CMT Portal.

STEP 3: REGISTRATION (EARLY BIRD DEADLINE: October 31, 2025)

  1. At least ONE AUTHOR of each accepted paper must register.
  2. REGISTRATION LINK: https://www.spert.in/registration
  3. Pay the fee as per your category to the account listed on the website.
  4. After payment, complete the GOOGLE FORM to finalize registration: Google Form

STEP 4: IEEE COPYRIGHT FORM (eCF) SUBMISSION

To ensure your paper is published in IEEE Xplore, it is mandatory to transfer copyright to IEEE. The corresponding (submitting) author of each paper must complete this process. The steps are as follows:

  1. Log in to your CMT Paper Submission Portal and click on the IEEE Copyright link to go to the IEEE Copyright Form submission page.
  2. Click “Click here to redirect to the IEEE copyright website” to proceed to the IEEE eCF portal.
  3. Follow the instructions on the IEEE eCF portal to complete the copyright transfer.
  4. Once completed, download the finalized Copyright Form as a PDF and keep a copy.
  5. Return to the CMT Paper Submission Portal and upload the downloaded PDF of the Copyright Transfer Form.

NOTE: Each accepted paper requires a SEPARATE COPYRIGHT TRANSFER.